CRM for construction and finishing contractors
See what you earn on every site
You write the estimate, and the foreman logs hours and expenses from a phone. Lemko works out what each site has cost, what the client has paid and what you owe each worker.
- Invoices are sent to KSeF
- Estimates and protocols with Polish VAT
- The phone works without a signal
Why a site brings in less than the estimate said
- 01
The estimate stays in Excel
Once the contract is signed, nobody checks spending against it. You find out the site went over budget at the end.
With Lemko
The accepted estimate becomes the site's contract value. The crew's hours and expenses are taken off it, so you see how much of the budget is already spent.
- 02
Hours are written in a notebook
The timesheet is added up at the end of the month. By then the extra hours have been worked and paid.
With Lemko
Every day the foreman ticks on a phone who worked on the site and for how long. Lemko multiplies the hours by each worker's rate and adds the amount to the site's costs.
- 03
Receipts sit in the glovebox
They reach the books weeks later, and some get lost. Nobody knows exactly how much material went into the site.
With Lemko
An expense is entered at the till: the site, the amount and a photo of the receipt. It goes straight into the site's costs, and the photo stays with the entry.
- 04
The invoice goes out late after handover
The protocol is signed, but the invoice is put together later from papers: the amount, the VAT rate, the client's details. The payment comes later.
With Lemko
When you mark a protocol as signed, Lemko drafts the invoice with the buyer, the value of works and the VAT rate filled in. You check it and issue it.
One site from the client's inquiry to the invoice
In the video one site goes through all six stages in under a minute. Data is entered once: the amount of the accepted estimate becomes the contract value, and the amount of the signed protocol goes onto the invoice.
You see a site's margin on any day of the works
Lemko takes labour and the site's expenses off the contract value. Move the sliders in the example and see what is left of the margin with extra hours, dearer materials and extra works that were never invoiced.
82,810 zł
10.5%The margin is well below the estimate.
- As estimated
- 143,500 zł · 18.1%
- Margin lost
- 60,690 zł
- Labour219,968 zł+23,568
- Materials and equipment337,822 zł+19,122
- Subcontractors133,600 zł
- Extra works never invoiced18,000 zł
+12%
+6%
18,000 zł
This is an example with made-up figures. For your site Lemko does the same sums from the hours and expenses you enter.
- 01
The contract value comes from the estimate
When you mark an estimate as accepted, its amount and VAT rate move to the site. You do not type them again.
- 02
Costs add up from the entries
Hours are multiplied by the worker's rate. Net expenses are added: materials, equipment rental, subcontractors, transport.
- 03
Extra works get their own estimate
The client asks for something beyond the contract. You write an estimate of extra works, and once the client agrees the contract value goes up by its amount.
- 04
You see who owes what
The client's payments are recorded on the site, and you see how much is still to be paid. For each worker you see what they earned, what they have received and what you still owe them.
The foreman logs hours and expenses from a phone
No computer is needed and nothing has to be installed: Lemko opens in the phone's browser in Polish, Ukrainian, Russian, English or German.
- 01
The crew's hours for the day
The foreman picks the site and ticks who worked today. Everyone starts at eight hours, which can be changed. The program applies each worker's rate.
- 02
An expense with a receipt photo
At the till the foreman picks the site, types the amount from the receipt and photographs it. The expense is booked to the site at once.
- 03
Works without a signal
In a basement or out of town the entry is kept on the phone and sent when the connection is back. So is the receipt photo.
- 04
You decide what the foreman sees
In the access settings you can leave a foreman only the sites he runs and hide contract values, rates and the margin from him.
What Lemko does by Polish rules
You choose the VAT rate on the estimate, record the retention percentage and the warranty period on the site, and send invoices to KSeF with your company's token.
8 / 23%
VAT rates
You choose the rate on the estimate: 8% for housing works, 23% for the rest, 0% or exempt. It carries over to the site, the protocol and the invoice.
KSeF
Structured invoices
You enter your company's KSeF token once. An issued invoice is sent in the FA(3) structure, and its KSeF number and status are saved on the invoice.
5%
Retention
The percentage from the contract is recorded on the site; 5% is an example. From every signed protocol Lemko works out the amount withheld, so you see how much the client has to release.
60 mo.
Warranty
The period from the contract is recorded on the site; 60 months is an example. After the final protocol Lemko works out the date the warranty runs to.
You tick the split payment (MPP) note on the invoice yourself. Lemko reminds you of it when the invoice is over 15 000 zł. Whether it applies, and which VAT rate to use for your works, confirm with your accountant.
Good to know before you start
General contractors, finishing and renovation crews, roofers, facade, installation and groundworks companies. It suits any company that prices a job with an estimate, does it with its own people or subcontractors and hands it over with a protocol. A crew of three as well: to open a site you need its name, the client and the agreed price.
No. It is Lemko Automation with the construction pack switched on: sites, estimates, crew, hours, expenses, payouts and handover protocols. The same program has one inbox for e-mail and messengers, invoices, automations and import from files.
A foreman needs two screens: the crew's hours for the day and an expense with a receipt photo. They open in the browser of any phone, in Polish, Ukrainian, Russian, English or German. There is nothing to download from a store, and the page can be added to the home screen.
An entry of hours or an expense is kept on the phone and sent when the connection is back. For that, Lemko has to be opened on that phone at least once while it is online.
You can import them. Estimate lines, clients and sites load from Excel or CSV files. Before anything is saved, you tell the program on screen which column of the file is which.
You enter your company's KSeF token once in the settings. An issued invoice is sent in the FA(3) structure, and its KSeF number and status are saved on the invoice. Until there is a token, the invoice does not go to KSeF, and the program tells you KSeF is not connected.
VAT rates, KSeF and the document forms are made for companies working in Poland. Sites, estimates, hours, expenses and protocols are not tied to a country. The interface is in Polish, Ukrainian, Russian, English and German.
On servers in the EU. A backup is made every day. The data is yours, and you can export it at any time.
Send the request below. We will get in touch, show Lemko on one of your own sites and help you load your estimates and clients from files.
We will show Lemko on one of your sites
For now we open access on request. Leave a phone number: we will get in touch, ask what works you do and how you track estimates and hours today, and show the program on one of your sites.
- Polish VAT rates and invoices for KSeF
- Estimates and clients moved over from Excel
- Data kept on servers in the EU